Legal Information

Website Terms and Conditions

Last Updated: 17/04/2025

These terms and conditions ("Terms") govern your use of the Robots Exclusion Checker website located at checkrobots.com (the "Website"), operated by Sam Gipson ("we", "us", "our"). Please read these Terms carefully before using the Website. By accessing or using the Website, you agree to be bound by these Terms. If you disagree with any part of the Terms, then you do not have permission to access the Website.

1. Use of Website

1.1. You are permitted to use our Website for your own personal purposes and to print and download material from this Website provided that you do not modify any content without our prior consent. Material on this Website must not be republished online or offline without our permission.

1.2. The copyright and other intellectual property rights in all material on this Website (including photographs and graphical images) are owned by us or our licensors and must not be reproduced without our prior consent.

1.3. Subject to paragraph 1.1, no part of this Website may be reproduced or stored in any other website or included in any public or private electronic retrieval system or service without our prior written permission.

1.4. Any rights not expressly granted in these Terms are reserved.

2. Website Access and Uptime

2.1. We take reasonable steps to ensure that this Website is available 24 hours every day, 365 days per year. However, websites do sometimes encounter downtime due to server and other technical issues. Therefore, we will not be liable if this Website is unavailable at any time.

2.2. This Website may be temporarily unavailable due to issues such as system failure, maintenance, or repair, or for reasons beyond our control. Where possible, we will try to give advance warning of maintenance issues but shall not be obliged to do so.

3. Visitor Conduct

3.1. With the exception of personally identifiable information, the use of which is covered under our Privacy Policy (see below), any material you send or post to this Website (e.g., via the contact form) shall be considered non-proprietary and not confidential. Unless you advise to the contrary, we will be free to copy, disclose, distribute, incorporate and otherwise use such material for any and all purposes directly related to your communication.

3.2. When using this Website you shall not post or send to or from this Website any material:

(a) for which you have not obtained all necessary consents;

(b) that is discriminatory, obscene, pornographic, defamatory, liable to incite racial hatred, in breach of confidentiality or privacy, which may cause annoyance or inconvenience to others, which encourages or constitutes conduct that would be deemed a criminal offence, give rise to a civil liability, or otherwise is contrary to the law in the United Kingdom;

(c) which is harmful in nature including, and without limitation, computer viruses, Trojan horses, corrupted data, or other potentially harmful software or data.

3.3. We will fully co-operate with any law enforcement authorities or court order requiring us to disclose the identity or other details of any person posting material to this website in breach of Paragraph 3.2.

4. Links to and From Other Websites

4.1. Any links to third-party websites located on this Website are provided for your convenience only. We have not reviewed each third-party website and have no responsibility for such third-party websites or their content. We do not endorse the third-party websites or make representations about them or any material contained in them. If you choose to access a third-party website linked to from this Website, it is at your own risk.

4.2. If you would like to link to this Website, you may only do so on the basis that you link to, but do not replicate, any page on this Website, and subject to the following conditions:

(a) you do not in any way imply that we are endorsing any services or products unless this has been specifically agreed with us;

(b) you do not misrepresent your relationship with us or present any false information about us;

(c) you do not link from a website that is not owned by you;

(d) your website does not contain content that is offensive, controversial, infringes any intellectual property rights or other rights of any other person or does not comply in any way with the law in the United Kingdom.

4.3. If you choose to link to our Website in breach of Paragraph 4.2 you shall fully indemnify us for any loss or damage suffered as a result of your actions.

5. Disclaimer

5.1. We take reasonable steps to ensure that the information on this Website is correct. However, we do not guarantee the correctness or completeness of material on this Website. We may make changes to the material on this Website at any time and without notice. The material on this Website may be out of date, or on rare occasions incorrect, and we make no commitment to ensure that such material is correct or up to date.

5.2. The material on this Website is provided "as is" without any conditions, warranties or other terms of any kind. To the maximum extent permitted by law, we provide access and use of this website on the basis that we exclude all representations, warranties, conditions and other terms which, but for these Terms, may have effect in relation to this Website.

6. Exclusion of Liability

6.1. Neither we nor any other party (whether or not involved in producing, maintaining or delivering this Website), shall be liable or responsible for any kind of loss or damage that may result to you or a third party as a result of your or their use of our Website. This exclusion shall include servicing or repair costs and, without limitation, any other direct, indirect or consequential loss, and whether in tort or contract or otherwise in connection with this Website.

6.2. Nothing in these Terms shall exclude or limit liability for (i) death or personal injury caused by negligence (as defined by the Unfair Contract Terms Act 1977); (ii) fraud; (iii) misrepresentation as to a fundamental matter; or (iv) any liability which cannot be excluded or limited under the law of the United Kingdom.

7. Governing Law and Jurisdiction

These Terms shall be governed by and construed in accordance with English law. Any dispute arising in connection with these Terms shall be subject to the exclusive jurisdiction of the Courts of England and Wales.

8. Contact Details

Operator: Sam Gipson

Email: legal@checkrobots.com

Website Privacy Policy

Last Updated: 17/04/2025

1. Introduction

Sam Gipson ("we", "us", "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website checkrobots.com (the "Website"). Please read this policy carefully. By using the Website, you agree to the collection and use of information in accordance with this policy.

This policy complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data Controller

The data controller responsible for your personal data collected via this Website is:

Sam Gipson

Contact Email: legal@checkrobots.com

3. Information We Collect

We may collect and process the following data about you:

i. Details of your visits to our website and the resources that you access, including, but not limited to, traffic data, location data, weblogs and other communication data.

ii. Information that you provide by filling in forms on our website, such as when you registered for information or make a purchase.

iii. Information provided to us when you communicate with us for any reason.

4. Lawful Basis for Processing

We process your personal data based on the following lawful bases:

i. Consent: For information you voluntarily provide via the contact form or for newsletter signups (when available). You provide consent by submitting the form or opting into the newsletter. You can withdraw this consent at any time (e.g., by unsubscribing from the newsletter or contacting us).

ii. Legitimate interests: For processing server logs (maintaining website security and performance), using Google Fonts (ensuring proper website display and performance), and using Google reCAPTCHA (protecting our Website from abuse).

5. How We Use Your Information

We use the information we collect for the following purposes:

i. To operate and maintain our Website.

ii. To respond to your comments, questions, and requests via the contact form.

iii. To send newsletters and updates, if you subscribe (when available).

iv. To improve our Website and user experience (using aggregated, anonymised data where possible).

v. To monitor and analyse usage and trends to improve the Website.

vi. To maintain the security and integrity of our Website, including preventing spam and abuse via reCAPTCHA.

vii. To comply with legal obligations.

6. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes we collected it for:

i. Contact Form Submissions: Retained for as long as needed to resolve your inquiry, and then securely deleted or archived.

ii. Newsletter Subscription Data: Retained until you unsubscribe.

iii. Server Logs: Typically retained for a short period (e.g., 30-90 days) for security and analysis, unless needed for a specific investigation.

7. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to others. We may share information with third parties who provide services on our behalf, under strict confidentiality terms, or when legally required:

i. Website Hosting Provider (SiteGround): Our hosting provider may have access to server logs and data stored on their servers.

ii. Google: As described above, information may be shared with Google through your use of Google Fonts and reCAPTCHA. Google's privacy policy applies to their processing. (https://policies.google.com/privacy)

iii. Newsletter Provider (Future): When we implement a newsletter, data will be shared with our chosen email marketing service provider.

iv. Legal Requirements: If required by law, subpoena, or other legal process, or if we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.

8. International Data Transfers

Our website is hosted by SiteGround, which primarily uses data centres within the UK and EU. However, some third-party services we use (like Google Fonts and reCAPTCHA) may involve transferring data, including potentially your IP address, outside the UK/EEA (e.g., to the USA). We rely on the safeguards these providers have in place, such as Standard Contractual Clauses or adequacy decisions, to ensure your data is protected when transferred internationally.

9. Cookies

A cookie is a small file placed on your device. Our Website uses the following types of cookies:

i. Strictly Necessary Cookies: These are essential for the Website to function correctly (e.g., security features). They do not track personal information.

ii. Third-Party Cookies (Google reCAPTCHA, Google Fonts): Google may set cookies as part of the reCAPTCHA service and potentially for font delivery optimisation. These are governed by Google's policies.

We do not currently use analytics or advertising cookies. You can manage your cookie preferences through your browser settings, allowing you to refuse or delete cookies. Please note that disabling certain cookies may affect the functionality of the Website (e.g., the contact form's reCAPTCHA).

10. Security of Your Data

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against interception or misuse.

11. Your Data Protection Rights (UK GDPR)

Under UK data protection law, you have rights including:

i. Right of access: You can ask for copies of your personal information.

ii. Right to rectification: You can ask us to rectify inaccurate or incomplete information.

iii. Right to erasure: You can ask us to erase your personal information in certain circumstances.

iv. Right to restriction of processing: You can ask us to restrict the processing of your information in certain circumstances.

v. Right to object to processing: You can object to processing if it's based on our legitimate interests.

vi. Right to data portability: You can ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

vii. Right to withdraw consent: Where processing is based on consent, you can withdraw it at any time.

To exercise these rights, please contact us at legal@checkrobots.com. We will respond within one month.

12. Children's Privacy

Our Website and the Robots Exclusion Checker extension are not primarily aimed at individuals under the age of 13. We do not knowingly collect personally identifiable information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us so we can delete it.

13. Links to Other Websites

Our Website may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

15. Contact Us

If you have any questions about this Privacy Policy, please contact us:

Email: legal@checkrobots.com

16. How to Complain

If you have concerns about our use of your personal information, you can make a complaint to us using the contact details above.

You can also complain to the UK's Information Commissioner's Office (ICO) if you are unhappy with how we have used your data.

ICO Contact Details:
Information Commissioner's Office
Wycliffe House, Water Lane
Wilmslow, Cheshire, SK9 5AF
Helpline: 0303 123 1113
Website: https://www.ico.org.uk